June 2024- Summary of Changes

Disclosure Scotland, who oversee the PVG process, have requested Sports Governing Bodies further develop some of the procedures currently used in the application of PVG. Due to this we have made several changes to the PVG process for Scottish Rugby.

Suitability Decision – Scottish Rugby are now required to assess any PVG information and make a Suitability Decision of applicants to carry out Regulated Roles for affiliated Clubs. To do this we will follow the PVG and Suitability Decision Procedure.

One Rugby PVG – moving forward, all applicants will have a PVG linking them to Scottish Rugby. All previous club PVGs will be transferred automatically to Scottish Rugby. Clubs and individuals do not need to do anything to transfer their club PVG to a Scottish Rugby PVG. Applicants are only required to have their PVG linked to Scottish Rugby once, even if they carry out Regulated Roles for more than one club. If an applicant applies to another Club, they will still be required to apply to Scottish Rugby so that we can link their PVG to the additional club on our records. This is done by completing the PVG coversheet and submitting to [email protected].

Consent Form – Applicants will be required to consent to their information being shared with Scottish Rugby the Club which they are applying. We may need to include the Club in the Suitability Decision.

Ending Secondary Contracts – we no longer require secondary contracts.

PVG Application Process

The new process is as follows:

Club completes recruitment process for a regulated role (ie application, interview (formal or informal), References) and decides to employ an individual.
CPO completes PVG coversheet, checks 3 forms of ID. Applicant completes consent form.
CPO emails PVG coversheet and consent forms to [email protected]
Scottish Rugby receive both forms, confirm details and submit application to Disclosure Scotland (DS).
Applicant receives PVG certificate via online Disclosure Scotland portal
Scottish Rugby receive online PVG certificate and make PVG suitability decision for their employment with club (we may involve the club in this step depending on the information received).
PVG suitability decision communicated to club CPO

Transferring to the New Process

To transfer to the new process Clubs will need to complete the following steps. No club PVG can be processed until the following is in place: